First two weeks of LibGuides 2 training completed

Library IT held its first two weeks of LibGuides 2 training from June 9 until June 17.  Eight classes were held in four locations and 40 staff members attended training.  Training materials are available online at

Two more classes will be held in July:

Bass Library L06
Tuesday, July 14, 9:00 a.m. – 12:00 noon
Thursday, July 16, 1:00 p.m. – 4:00 p.m.

LibGuides 2 check-in

The LibGuides 2 implementation project has moved out of the planning phase.  The LibGuides 2 implementation group has approved documentation for the upcoming LibGuides 2 upgrade, including:

  • A LibGuides best practices document that has gone to CRSC for vetting;
  • A communications plan;
  • LibGuide review instructions;
  • Technical documentation; and
  • A LibGuides styleguide that will also go to CRSC for vetting.

The LibGuides 2 implementation group is now meeting with YUL departments to inform LibGuide authors about the project and the work that LibGuide authors will need to do for the project to be successful.  The LibGuides 2 Road Show, as it’s called internally, will run until April 15.

Many thanks and burnt offerings to Sarah Tudesco who has put together a Google Analytics statistics dashboard for LibGuide authors to use when they review their guides.  The use of the dashboard is explained in the LibGuide review instructions and requires no knowledge of Google Analytics.

The LibGuide review instructions will be released to LibGuide authors in April. For an extremely brief overview of the roadmap for the LibGuides 2 upgrade, check out

Stay tuned for more updates in the coming weeks!

Update on Digital Collection Migration Initiative

In an effort to provide a unified interface for all Yale Library collections, Library IT has embarked on a wide scale project to migrate over sixty individual digital collections to a single Hydra / Fedora repository (

The first collection that was successfully migrated is the Drama School Collection, consisting of 850 posters and photographs highlighting over 80 years of theater performed at Yale.

Other collection that are expected to be available in the coming months include the Lewis – Walpole Library digital collection, Chinese Rare Books at Yale, Yale Silk Roads, China Christian Colleges and Universities Image Database, Yale Medical Library Bookplates collection and Birren Collection of Books on Color.

For questions about this project please contact George Ouellette.

Sharepoint 365 Task Force meeting notes from 10/21/2014

The Sharepoint 365 Task Force, chaired by IT Infrastructure & Client Services manager Greg Blasko, met for the second time on October 21st. The task force discussed potential approaches in successfully configuring and migrating to Microsoft’s Sharepoint 365 content management and collaboration software from the existing Sharepoint sites around the Library.

Ultimately, and guided by information from Adam Sharani who spoke about the Beinecke Library’s implementation of Sharepoint as an internal, staff collaboration platform, the task force decided to begin the information gathering phase of this project this way:

1) Create and send a survey to existing Sharepoint power users in the Library.

2) Schedule drop in sessions and site visits around the Library to assess existing  functionality that will need to migrate to Sharepoint 365 (this will be led by Jenn Nolte and Cindy Greenspun).

3) Using an existing list of services and tools used by Library staff, assess what functionality currently used in Sharepoint sites can be better served by other services and tools aside from Sharepoint.

The group will meet again in  early November. Please email the task force members if you have any questions, and watch for a power user survey and drop-in sessions to be announced in the next few months!

Task Force Members:

Greg Blasko, Library IT (chair)
Kristin Bodgan, CSSSI
Jerry Anne Dickel, Tech Services
Cindy Greenspun, Access Services
Christine McCarthy, Preservation
Jenn Nolte, Library IT
Adam Sharani, Beinecke