Flickr

flickr-300x300Flickr is a web site/service that aims to help people share their photos and videos online. Flickr says they have two main goals: (1) to help people make their photos available to the people who matter to them and (2) to enable new ways of organizing photos and video.

For more information go to http://www.flickr.com/about/

What kinds of files can I store?

Only photos and videos.

For photos, flickr hosts jpeg’s, gif’s (but not the animated kind) and png’s. Uncompressed “RAW” files when uploaded are converted to jepg’s–hence not saved in their original format.
http://www.flickr.com/help/photos/#150488231

Many fewer people use flickr for video, though it can be done:
http://www.flickr.com/help/video/

Who uses it?

The Library of Congress publishes some 20,000 photos via flickr:
http://www.flickr.com/photos/library_of_congress/

So do many universities for generic campus photos and images of graduation and special guests:
http://www.flickr.com/photos/yaleuniversity/

How many files can I store? How big can they be? How much will it cost?

1 TB in all for free accounts. These are ad-supported, so ads may show up next to your content.
Photos may be up to 200 MB each. Videos may be up to 1G or 3 minutes each.

For $49.99 per year, you can make the ads go away.
http://www.flickr.com/help/limits/#150427010 

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Flickr lets you create sets and collections. A set holds photos; a collection holds sets. So it’s basically a folder structure. But collections can only go six levels deep. A set can be in more than one collection, but a collection cannot be in more than one collection.

In addition, you can tag the photos, either when you upload them or later through a special interface in the browser.
http://www.flickr.com/help/collections/

For curation purposes, flickr has also added “galleries”—up to 18 photos or videos with an introduction and discussion. Basically, these flow down the page, rather than asking the viewer to see many images at once or to click through a series of images. They may also be made up of images belonging to other users.
http://www.flickr.com/help/galleries/#957333

Who can see the files? Can I keep them private? Can I share them?

As with many such services, you can make your files: public to anyone, accessible to specific users who are signed in, or completely private–for your use only. You can also prevent sharing and embedding of your images.

You can limit the size others can download. So they could manually put your images on their site, but not make reasonable prints.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Flickr uses the Creative Commons licensing system. So when uploading (or at any later time), you can set shared and public images to: use, make derivative works & attribute, use and attribute but do not make derivative works, do not use commerically, etc.
http://www.flickr.com/creativecommons/

Users can search for images by license, and so your images can turn up on web sites if you’ve so permitted.

Can I leave the file here and publish it directly to a web site?

Yes. Embedding is very robust on flickr.

Anyone who can see an image can create the code to embed it, and even choose the size. People who see your images can download them up to the maximum size you’ve specified.

Naturally, if you permit someone to see your image, and they take a copy and publish it, the cat is out of the bag.

Can I ever get them all back?

Sort of.

The account owner can download any image that was uploaded and even at the original size. But flickr has no tool for bulk downloading. Third parties have made such tools, and they vary in quality–and the better ones cost something.

What if I accidentally delete a file? Can I get it back?

Flickr has no provisions for the eventuality that you will delete a file from their site then change your mind and want it back.

 

Omeka

omeka-logoOmeka is a free, flexible, and open source web-publishing platform for the display of library, museum, archives, and scholarly collections and exhibitions. Its “five-minute setup” makes launching an online exhibition as easy as launching a blog.

Omeka is designed with non-IT specialists in mind, allowing users to focus on content and interpretation rather than programming. It brings Web 2.0 technologies and approaches to academic and cultural websites to foster user interaction and participation. It makes top-shelf design easy with a simple and flexible templating system. Its robust open-source developer and user communities underwrite Omeka’s stability and sustainability.

Complexity: simple

Platform: web-based

How to get it: Send an email to the Instructional Technology Group at itg@yale.edu

Help documentation: http://omeka.org/codex/Documentation

Extensis Portfolio

portfolio-300x300Portfolio is a digital asset management tool used for organization and addition of metadata to all kinds of files.

Portfolio is offered as a local application as well as a web-based service.

Complexity: Moderate

Platform: Web-based; desktop software for Mac and PC; smart device app for iOS and Android

How to get it: Request a consultation by emailing itg@yale.edu

Help documentation: http://www.extensis.com/support/product-support/portfolio-1/

What kinds of files can I store?

Any file type can be stored and organized through Portfolio.

Who uses it?

Universities, businesses, and nonprofit organizations of all sorts use box, including Yale. For a longer list, see http://www.extensis.com/company/customers/

How many files can I store? How big can they be? How much will it cost?

Portfolio does not store your files, but rather points to files already stored in another place. For best results, the user should store files on a server as opposed to on their local machine. Thus the number of files is not restricted by Portfolio.

Yale currently has a license to offer Portfolio to Yale faculty, students and staff at no cost.

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Portfolio uses “galleries” to organize information. These galleries can function similarly to folders, where the user adds files directly to specific galleries. But a far more dynamic iteration of galleries in Portfolio is the smart gallery. A smart gallery is essentially a folder that is automatically managed based on any specific set of criteria determined by the user. For example, if a user wanted to create a gallery for all documents related to a particular project, the user could merely add the name of the project to Keywords or create a field name for Project Name and set a smart gallery for files with that Keyword or Project Name. Portfolio would then automatically add any file fulfilling that criterion to the smart gallery.

In this way Portfolio allows users to add information to files and then automatically organizes them based on the added information.

Who can see the files? Can I keep them private? Can I share them?

The files are limited to the program, so the only people who can see them are those granted access to the catalogue.

Extensis offers a web-publishing service that works in conjunction with Portfolio. It allows users to search a catalogue based on a predefined set of metadata. The files are not saved anywhere on the web, but rather Portfolio uses server access to point directly to the file on the server.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Portfolio allows users to add copyright metadata to any file.

If files are shared online through Extensis’s web-publishing service Netpublish, the metadata from the files are built into the documents. Netpublish can also add watermarks to downloaded images.

Can I leave the file here and publish it directly to a web site?

Yes, through Netpublish only. Netpublish can be used with WordPress blogs as well as independent websites.

Integration with social media is not supported.

Can I ever get them all back?

Portfolio only points to files, it does not store them.

What if I accidentally delete a file? Can I get it back?

If you delete a file it is only removed from Portfolio, not deleted from its storage place. If metadata had been previously added, the metadata should still be available if added back to Portfolio.

Google+ Photos

Google-Photos-icon-logo-300x226Google+ Photos is a Google web-based service that allows you to keep photos backed up, automatically organized and ready to share, all delivered through their online plus.google.com platform.

Google+ Photos allows you to automatically backup your photos taken on your smart device (both Android and iOS). Photos can also be uploaded directly from your camera or computer.

Once all of your photos have been uploaded to the service, the photos become automatically organized. Moreover, Google+ Photos offers several ways to enhance your photos, including a very smart Auto Enhance feature that automatically makes subtle adjustments (like removing red-eye and improving lighting) to make your photos look their best. You can also make new versions of your pictures. Add a burst of five or more sequential photos to create a short animation. Or add four similar portraits to create a photobooth-style collage.

After all of your photos have been uploaded and touched up according to your liking, Google+ Photos syncs perfectly with the other Google+ services, allowing you to share any of your photos (including individually, select, or grouped photos). You can control who sees your photos — choose individuals, entire circles from Google+, or email addresses. You can even send a link to share more broadly, such as in a listserv email or a website.

Complexity: simple

How to get it: http://plus.google.com/photos

Help documentation: http://www.google.com/+/learnmore/photos/

What kinds of files can I store?

Only photos and videos.

Photo: .jpg, .webp, .gif, .crw, .cr2, .nef, .dng, .orf, .raf, .arw, .pef, .srw, .rw2
Video: .mpg, .mod, .mmv, .tod, .wmv, .asf, .avi, .divx, .mov, .m4v, .3gp, .3g2, .mp4, .m2t, .m2ts, .mts, .mov

Who uses it?

Google+ has a growing presence online given its integration with the other applications used by those who have Gmail accounts. Google Photos is closely integrated with a Google+ account, and is therefore pervasively used by organizations who seek an online presence.

How many files can I store? How big can they be? How much will it cost?

Only photos over 2048 x 2048 pixels and videos longer than 15 minutes count towards your storage limit.

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Google+ Photos lets you organize your photos into albums, which can then be shared at a number of levels.

https://support.google.com/plus/answer/3113885?hl=en&ref_topic=6023040

Who can see the files? Can I keep them private? Can I share them?

The files can be shared privately or publicly. Anyone with the link can access the album.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Google+ Photos allows you to control to whom you grant access to your photos and videos, but does not provide licensing information to those viewing them.

Can I leave the file here and publish it directly to a web site?

Not really. A link can be sent to directly refer back to an album, but it can only be viewed through Google (though a Google account is not necessary).

Can I ever get them all back?

The account owner can download any file uploaded to Google Photos.

What if I accidentally delete a file? Can I get it back?

Files can be restored up to 60 days after deletion.

Box.com

box-300x300box.com is a cloud-based file sharing and storage service which enables people to collaborate and share information and files. The service can be accessed through any smart device.

Box can be used either as an online service alone or a mixture of an online and a local cloud backup service. An application called box sync can be downloaded onto a Mac or PC for syncing any files that are added to the box sync folder either online or on your local machine. An internet connection is required for syncing. Files and folders in the box sync folder can be marked for syncing, so that others are available online only. https://www.box.com/personal/store-files-online/

Complexity: simple

Platform: Web-based; desktop software for Mac and PC; smart device app for iOS and Android

How to get it: https://yale.app.box.com and login via CAS

Help documentation: http://its.yale.edu/services/collaboration-and-file-sharing/box-yale

What kinds of files can I store?

Just about any type of file can be saved, though box like dropbox has trouble with files that are organized like folders (e.g. .mellel).

Who uses it?

Universities, businesses, and nonprofit organizations of all sorts use box, including Yale. For a longer list, see http://www.box.com/customers/

How many files can I store? How big can they be? How much will it cost?

Box offers individuals users 10 GB is free (files size limited to 250 MB).

100 GB is $5/month (file sizes limited to 5 GB).

Group users and business users have additional options.

Yale offers all students, faculty, and staff 50 GB of storage (file sizes up to 5 GB).

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Box uses a typical folder structure.

So you organize things the same way you do on a computer: files inside folders inside folders.

Who can see the files? Can I keep them private? Can I share them?

As with many such services, there are three-to-four levels of access.

Private. Only you can see or download it.
Shared by permission. Users must be signed in and can then access a file or folder you’ve chosen.

Shared by link. You create a link, and anyone who has the link can access the file or folder.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

There are no licensing restrictions offered through box.

Can I leave the file here and publish it directly to a web site?

Most file types can be embedded onto a website or blog for downloading. The embedded files can have controlled access, such as viewers ability to print, share or download.

Can I ever get them all back?

If files are synced to box through the box sync application then the files are also stored on your local machine. If files are stored online only, these files can be downloaded directly from box.com.

What if I accidentally delete a file? Can I get it back?

When files are deleted they are sent into a “trash” folder. The file is removed 30 days after being in the trash folder.

https://support.box.com/hc/en-us/articles/200519768-Using-the-Trash

Dropbox

DropboxDropbox is a cloud-based storage and file sharing service. You can sync files to your Dropbox account from your computer (Mac, PC or Chromebook) or your smart device (iOS and Android).

Once uploaded, you can edit certain documents and view almost all documents directly through the website or application. You can also share any document directly with collaborators.

Complexity: simple

Platform: web-based; desktop software for Mac and PC; mobile app for smart devices (iOS and Android)

Hot to get it: http://www.dropbox.com

Help documentation: https://www.dropbox.com/help

What kinds of files can I store?

Almost any kind of files.

Documents, spreadsheets, pdf’s.
Photos, videos.
Datasets.

Dropbox will “preview” some natively: meaning that when you are using the browser or the Dropbox app, it will show you what the file looks like–the words or image–rather than just the file name and date.

This means: you can browse for the photo you need, play a video, even listen to music right in the browser. So if you gave your files obscure names, you can still find them easily.

Who uses it?

Several businesses and organizations of all sizes use dropbox. For more information, see https://www.dropbox.com/business/customers

How many files can I store? How big can they be? How much will it cost?

How many files you can store depends on how much you pay and the files’ sizes.

2GB of storage is free.
100 GB is $9.99/month.
Groups of users can pay $15 per month per user and get more space.

https://www.dropbox.com/pricing

If you refer a friend, and she signs up, you get another 500MB (almost half a GB) of space.

So if you refer, say, colleagues and students, you can get quite a good amount of space pretty quickly.

https://www.dropbox.com/help/54/en

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Dropbox uses folders.

So you organize things the same way you do on a computer: files inside folders inside folders.

This means that if you have a problem keeping many files organized, Dropbox may not help–except the way that moving to a new apartment helps: you have to move things one batch at a time, and you may get them more organized in your new home–or you may not. (Consider that basement you have filled with stuff you’ll organize “later.”)

For photos, users see an item called “Photos.” This is not a folder: it just tracks all the photos, images and videos you’ve uploaded, regardless of whether they’re public or private.

https://www.dropbox.com/help/492/en

You can also create “albums” of photos. This is not an extra copy and takes no extra space. It’s just another place to see the photos, a way of collecting & curing them, and also a way of sharing them, if you so choose.

Who can see the files? Can I keep them private? Can I share them?

As with many such services, there are three-to-four levels of access.

Private. Only you can see or download it.
Shared by permission. Users must be signed in and can then access a file or folder you’ve chosen.
Shared by link. You create a link, and anyone who has the link can access the file or folder.
Public. This has been eliminated. Now Dropbox considers ‘sharing by link’ to be effectively “public.” (They have a point.)

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Dropbox does not concern itself with licensing. If you share a file and someone does something you don’t like with it, it’s on you for sharing that file.

Can I leave the file here and publish it directly to a web site?

Yes. Dropbox offers a direct link to the file, which can then be used to render images or videos.

Further, there is a folder labeled “Public,” and anything in there can be published to the web.

Can I ever get them all back?

The default is that Dropbox is simply making a backup copy of each file you put in your local machine’s Dropbox folder–or any folder you tell the local app to sync to the cloud.

Dropbox then pushes those files to the other machines where you’ve signed in to the same account.

So the great thing about Dropbox is: you keep all your files at all times. There’s nothing to “get back.”

If, however, you’ve elected to have a folder or file not sync, it’s trivial to download it.

What if I accidentally delete a file? Can I get it back?

Dropbox keeps a certain number of older copies of updated files for a certain period of time: 30 days, in fact.
https://www.dropbox.com/help/11/en

If you pay extra, they claim they will keep all the old files.
https://www.dropbox.com/help/113/en

Adobe Lightroom

Adobe LightroomAdobe Photoshop Lightroom is a desktop application for the organization and manipulation of digital photographs. Lightroom allows you to experiment on photographs without limits in a nondestructive editing environment. You can perfect your shots with advanced controls for tone, contrast, color, and more. Also, efficiently organize all your photos and share them almost anywhere. There is also an accompanying mobile app (iOS) which can also edit, organize, and share images, which automatically syncs with your desktop version of Lightroom.

Complexity: moderate

Platform: desktop software for Mac and PC; mobile app for iPad

How to get it: http://www.adobe.com/products/photoshop-lightroom.html

Help documentation: http://helpx.adobe.com/lightroom.html

What kinds of files can I store?

Lightroom 5 supports most of native camera raw file formats, in addition to PNG, DNG, TIFF, JPEG, and PSD.

Who uses it?

Lightroom is mostly used by photographers.

How many files can I store? How big can they be? How much will it cost?

Lightroom does not store your photos any where inside the program, but rather the images are stored on your local computer.

To purchase a one-time license for Lightroom it is $79.

You can also use Lightroom as part of the Creative Cloud, which vary in cost depending on included programs. For full information to order directly from Adobe, see https://creative.adobe.com/plans?plan=edu

Yale offers a discount on the Creative Cloud suite through Yale ITS Software Library http://its.yale.edu/software-technology/adobe-creative-cloud-subscription

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Lightroom uses a catalogue or collection structure for organization of photos within the program. Photos are stored on your computer based upon import date.

Lightroom also uses Keywords to add a dynamic way of searching for photos.

Organizing is fairly easy, but learning to use all of the options available for the best organization will take some time.

Who can see the files? Can I keep them private? Can I share them?

Lightroom itself is a local program that does not make available any photos unless you chose to create or upload images to the web.

You can share photos directly from Lightroom. The options for sharing photos online through Lightroom is very dynamic. Options range from customizably photo galleries for personal websites to sharing photos through Facebook or Flickr. For more information, see http://tv.adobe.com/watch/getting-started-with-adobe-photoshop-lightroom-5/lightroom-5-share-images-online/

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Lightroom allows users to save copyright information into the metadata of an image. If you choose to share your images in a dynamic way, such as using Lightrooms gallery options, the photos will be more secure than if you choose to share via Facebook.

Images that are made available through Lightroom, including those uploaded to social media, are among the most controlled given the chance to add metadata built into the photo. You can also limit the pixel dimensions of photos, which lowers the resolution of photos available for viewing on the web.

Can I leave the file here and publish it directly to a web site?

If you wish to publish photos online through Lightroom the photos will have to be uploaded to the web in some way or another.

Can I ever get them all back?

Your files are automatically stored locally.

What if I accidentally delete a file? Can I get it back?

If you accidentally delete a photo from Lightroom you will be able to restore the photo from you computer’s trash or recycle bin, but the photo will have to be re-imported into Lightroom.

Adobe Bridge

Adobe BridgeAdobe Bridge is a digital asset management (DAM) application. It helps organize files by allowing you to batch edit with ease, assign colored labels or star ratings, as well as edit embedded or associated XMP and IPTC metadata in order to sort or categorize them based on their metadata. You can also add watermarks.

Bridge can be used either as a local desktop program or as part of Adobe’s Creative Cloud service.

Complexity: moderate

Platform: desktop software for Mac and PC

How to get it: https://www.adobe.com/creativecloud.html?promoid=KLXMJ#buy

Help documentation: https://helpx.adobe.com/bridge.html

Organize: Bridge writes tags and captions in associated XMP and the IPTC block.

Files stored: locally

Picasa

PicasaPicasa is a Google application which allows you to organize, tag and publish your images to Google+. It also has photo editing capabilities  – any edited image creates a new JPEG file on your local machine and leaves the original image untouched. It is a software client that is downloaded to your desktop or application folder and stores photos on your machine locally. You can also back up your images to the cloud. Picasa will scour your hard drive for image files on your local machine.

Complexity: simple

Platform: Desktop software for Mac and PC – mobile versions available on iPhone, iPad and Android devices

How to get it: http://picasa.google.com/

Help documentation: https://support.google.com/picasa/answer/157000?hl=en

Organize: Picasa writes tags and captions in the IPTC block (that is in the image file) if the file format supports it.http://picasa.google.com/support/bin/answer.py?hl=en&answer=15055. Since version 3 or so there is also a function to display an iptc tag as album.

What kinds of files can I store?

Most types of image files and certain movie files can be added.

Image files: .jpg, .bmp, .gif, .png, .tga, .tif, .tiff, .psd, RAW formats (e.g., .crw, .nef)
Movie files: .avi, .mpg, .asf, .mwv, .mov

Who uses it?

As it is a program for local computers, it is unclear who uses Picasa. However, it is a free application, so certainly there are many users.

How many files can I store? How big can they be? How much will it cost?

Picasa does not have a storage limit as it does not store your files. Rather, it is an application that allows your files to stay organized as you have organized (or not organized) them on your computer.

The application is a free download for Mac and PC users.

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Picasa uses a few different ways for you to organize your images and videos.

The Folders tab reveals the folder structure in which you have your images saved on your computer’s storage.

Unlike the Folders tab, the Albums tab exist only in Picasa. Albums allow you to create groups of photos taken from multiple folders on your computer. Albums display those photos without actually moving the photo. When you delete or move photos from an album, the original files remain in their original folders on your computer.

Picasa has another interesting feature Google calls People. In this tab, you can organize your photos by the people in them. Picasa uses facial recognition technology to find and group similar faces together across your entire collection of photos. By adding name tags to these groups of faces, new people albums are created. These people albums are just like the albums above: when you move or delete faces, the original files stay put.

Who can see the files? Can I keep them private? Can I share them?

The files in the program itself are on your local machine only, and thus they are as private as the files on your computer already.

From Picasa you can email selected photos or upload them to Google+ Photos.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Given that the photos are only on your local machine, Picasa does not have any licensing restrictions.

Can I leave the file here and publish it directly to a web site?

Picasa is for local use mostly, but files can be copied to Google+ Photos.

Can I ever get them all back?

They’re already all there.

What if I accidentally delete a file? Can I get it back?

If you accidentally delete a file, the file should remain on your computer, but will no longer show up in the application.