Flickr

flickr-300x300Flickr is a web site/service that aims to help people share their photos and videos online. Flickr says they have two main goals: (1) to help people make their photos available to the people who matter to them and (2) to enable new ways of organizing photos and video.

For more information go to http://www.flickr.com/about/

What kinds of files can I store?

Only photos and videos.

For photos, flickr hosts jpeg’s, gif’s (but not the animated kind) and png’s. Uncompressed “RAW” files when uploaded are converted to jepg’s–hence not saved in their original format.
http://www.flickr.com/help/photos/#150488231

Many fewer people use flickr for video, though it can be done:
http://www.flickr.com/help/video/

Who uses it?

The Library of Congress publishes some 20,000 photos via flickr:
http://www.flickr.com/photos/library_of_congress/

So do many universities for generic campus photos and images of graduation and special guests:
http://www.flickr.com/photos/yaleuniversity/

How many files can I store? How big can they be? How much will it cost?

1 TB in all for free accounts. These are ad-supported, so ads may show up next to your content.
Photos may be up to 200 MB each. Videos may be up to 1G or 3 minutes each.

For $49.99 per year, you can make the ads go away.
http://www.flickr.com/help/limits/#150427010 

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Flickr lets you create sets and collections. A set holds photos; a collection holds sets. So it’s basically a folder structure. But collections can only go six levels deep. A set can be in more than one collection, but a collection cannot be in more than one collection.

In addition, you can tag the photos, either when you upload them or later through a special interface in the browser.
http://www.flickr.com/help/collections/

For curation purposes, flickr has also added “galleries”—up to 18 photos or videos with an introduction and discussion. Basically, these flow down the page, rather than asking the viewer to see many images at once or to click through a series of images. They may also be made up of images belonging to other users.
http://www.flickr.com/help/galleries/#957333

Who can see the files? Can I keep them private? Can I share them?

As with many such services, you can make your files: public to anyone, accessible to specific users who are signed in, or completely private–for your use only. You can also prevent sharing and embedding of your images.

You can limit the size others can download. So they could manually put your images on their site, but not make reasonable prints.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Flickr uses the Creative Commons licensing system. So when uploading (or at any later time), you can set shared and public images to: use, make derivative works & attribute, use and attribute but do not make derivative works, do not use commerically, etc.
http://www.flickr.com/creativecommons/

Users can search for images by license, and so your images can turn up on web sites if you’ve so permitted.

Can I leave the file here and publish it directly to a web site?

Yes. Embedding is very robust on flickr.

Anyone who can see an image can create the code to embed it, and even choose the size. People who see your images can download them up to the maximum size you’ve specified.

Naturally, if you permit someone to see your image, and they take a copy and publish it, the cat is out of the bag.

Can I ever get them all back?

Sort of.

The account owner can download any image that was uploaded and even at the original size. But flickr has no tool for bulk downloading. Third parties have made such tools, and they vary in quality–and the better ones cost something.

What if I accidentally delete a file? Can I get it back?

Flickr has no provisions for the eventuality that you will delete a file from their site then change your mind and want it back.

 

Omeka

omeka-logoOmeka is a free, flexible, and open source web-publishing platform for the display of library, museum, archives, and scholarly collections and exhibitions. Its “five-minute setup” makes launching an online exhibition as easy as launching a blog.

Omeka is designed with non-IT specialists in mind, allowing users to focus on content and interpretation rather than programming. It brings Web 2.0 technologies and approaches to academic and cultural websites to foster user interaction and participation. It makes top-shelf design easy with a simple and flexible templating system. Its robust open-source developer and user communities underwrite Omeka’s stability and sustainability.

Complexity: simple

Platform: web-based

How to get it: Send an email to the Instructional Technology Group at itg@yale.edu

Help documentation: http://omeka.org/codex/Documentation

Extensis Portfolio

portfolio-300x300Portfolio is a digital asset management tool used for organization and addition of metadata to all kinds of files.

Portfolio is offered as a local application as well as a web-based service.

Complexity: Moderate

Platform: Web-based; desktop software for Mac and PC; smart device app for iOS and Android

How to get it: Request a consultation by emailing itg@yale.edu

Help documentation: http://www.extensis.com/support/product-support/portfolio-1/

What kinds of files can I store?

Any file type can be stored and organized through Portfolio.

Who uses it?

Universities, businesses, and nonprofit organizations of all sorts use box, including Yale. For a longer list, see http://www.extensis.com/company/customers/

How many files can I store? How big can they be? How much will it cost?

Portfolio does not store your files, but rather points to files already stored in another place. For best results, the user should store files on a server as opposed to on their local machine. Thus the number of files is not restricted by Portfolio.

Yale currently has a license to offer Portfolio to Yale faculty, students and staff at no cost.

How can I keep my files organized? Do the files have names–like on my computer? Is organizing the files easy?

Portfolio uses “galleries” to organize information. These galleries can function similarly to folders, where the user adds files directly to specific galleries. But a far more dynamic iteration of galleries in Portfolio is the smart gallery. A smart gallery is essentially a folder that is automatically managed based on any specific set of criteria determined by the user. For example, if a user wanted to create a gallery for all documents related to a particular project, the user could merely add the name of the project to Keywords or create a field name for Project Name and set a smart gallery for files with that Keyword or Project Name. Portfolio would then automatically add any file fulfilling that criterion to the smart gallery.

In this way Portfolio allows users to add information to files and then automatically organizes them based on the added information.

Who can see the files? Can I keep them private? Can I share them?

The files are limited to the program, so the only people who can see them are those granted access to the catalogue.

Extensis offers a web-publishing service that works in conjunction with Portfolio. It allows users to search a catalogue based on a predefined set of metadata. The files are not saved anywhere on the web, but rather Portfolio uses server access to point directly to the file on the server.

What is the legal status of public or shared images–their licensing? Can people ‘steal’ my images?

Portfolio allows users to add copyright metadata to any file.

If files are shared online through Extensis’s web-publishing service Netpublish, the metadata from the files are built into the documents. Netpublish can also add watermarks to downloaded images.

Can I leave the file here and publish it directly to a web site?

Yes, through Netpublish only. Netpublish can be used with WordPress blogs as well as independent websites.

Integration with social media is not supported.

Can I ever get them all back?

Portfolio only points to files, it does not store them.

What if I accidentally delete a file? Can I get it back?

If you delete a file it is only removed from Portfolio, not deleted from its storage place. If metadata had been previously added, the metadata should still be available if added back to Portfolio.