First Library Tech Talk Lightning Round

Today LIT did its first Tech Talk Lightning Round. In this format LIT staff give a very brief five minute update and then take ten minutes of questions and discussion. Feedback about this talk was very positive, and we hope to do another in April with the same format. Please send us suggestions for updates and project overviews you would like to hear about at the talk.

This time staff presented

  • Quicksearch beta
  • Aeon
  • Libguides 2
  • EZproxy Pilot

For those of you who could not make the talk here are the slides and some very rough notes from the discussion.


Quicksearch beta (Kalee Sprague) 
  • went live with public beta on Feb 6
  • traveling information sessions to different departments
  • draft bookmarks to hand out
  • continuing new development – new features through fall 2015
  • dynamic display of Morris statuses 
  • goal is to have stable  release for fall 2015
  • Quicksearch becomes prominent on the library’s home page in January 2016. This does NOT mean Orbis is gone, just takes a step back in prominence.
  • Demo’ed a search for justice resnik. Facets can be used to include or exclude material (using IS NOT). Is not functionality has been requested for years.


  •  MARC for eresources are loaded to Orbis/Morris – what deduping will there be in QS? Will we cease loading e-records?
    ANSWER from cataloging – we do coordinate with Law library on ebooks. After some discussion there was some agreement that all records should continue to be loaded in catalogs, we can dedupe at the point of ingest to Quicksearch.  Noted also that occurrence of duplication between Law and SML is rare
  • Will search Articles+ be replaced?
    ANSWER- we are focusing on making Articles+ work with QS beta now
  •  When we will push to students?
    ANSWER  It’s public beta and some staff are teaching or showing QSbeta, but others are waiting until Fall 2015.
    There was another comment that Articles+ is very helpful for some students, especially date limits, and it should continue to be prominent (not just in Quicksearch).
  • Finally, LIT staff are looking for feedback from RIO and other groups, please invite us to speak and demo!
Aeon (Melissa Wisner)
Overview of changes scheduled for Aeon, including the expanded use by the Lewis Walpole and Cushing/Whitney Medical Historical libraries.
  • Aeon is expanding – patron registration now available at all YUL Special Collections Libraries
  • Go to website, connect to link and be prompted to create account
  • TOU agreement (privacy, id type, security)
  • Staff approves request for access to materials
  • Once the user is approved, she can now request from any collection!
  • Showed Special Collections LibGuide
  • All Yale community members need to self-initiate registration in Aeon


  •  Right now, a patron can’t go to one interface to say they want items from multiple collections- is there an interest in simplifying that process?
  • ANSWER Routing from the different discovery places happens per item (because each special collection has its own Aeon instance) Unification for multi-collection requests might be further down the road.
    It was noted problem requesting things by location/instance because you need to physically go to the location to view or pick up. YFAD does do cross collection search
  • Do you have to register twice –
    ANSWER No just once!
  • We are interested in using same authentication for all services for people who are not Yale community members, I think Steelsen is working on that.
    ANSWER: It would be nice to be able to manage patrons universally for the Library across services.
  • Michael Dula noted we are moving towards using Aeon as the way to manage non-Yale people’s authentication.
Libguides V2 (Steve Wieda)
Overview of the project to upgrade to a new version of Libguides, the software behind library subject guides
  • Implementation project going on now until summer
  • New features – responsive design. professional look and feel, improved authoring interface
  • Responsive design – mobile versions are automatically created.
  • There is a more professional look rightout of the box, without any customization.
  •  Huge improvement is spell check as you type!
  • Timeline and milestones – LG2 implementaton group meeting regularly
    • roadshows in March and April
    • training in June
    • roll out on July 31st


  • Is there integration with online learning systems?
    ANSWER: not so much, but tighter with other Springshare 2.0 products, still having links into Classesv2 via LTI
  • Andy S. – will migration take whats existing now an dput into new guides? will you need to do much cleanup?
    ANSWER some box types are no longer supported so these may need some cleanup (TOC, feedback, etc). There will be doco for this before that time comes.
  • Is the migration only going to take published guides?
    ANSWER published and unpublished both will migrate.
  • Will there be changes in A to Z list of databases (provided in Libguides)?
    ANSWER: Permanent will be available, subject tagging and database content type tagging.
  • Will there be data about traffic through guides still available?
    ANSWER Historic data needs to be downloaded before migration. looking at new solution for getting data from guides – Libguides stats dashboard coming soon.  Watch for an announcement coming later next week about training and a new dashboard for Libguides use data.
EZproxy Pilot (Ray Frohlich)
Preview of the upcoming pilot of EZproxy at Yale . EZproxy is a tool many schools use for providing access to restricted e-resources.
  • We use VPN, which works for most, but not all, Yale patrons. It is a particular problem for the medical school and affiliated hospitals, and occasionally for some students and faculty abroad.
  • Medical maintains a squid proxy, but they are phasing it out. 
  • VPN does not provide fine-grained access control to services. It is an all or nothing service. EZProxy can introduce more granular control.
  • VPN may also not install correctly on some computers/mobile devices.
  • Purpose of pilot is to test if these use cases can be solved by EZProxy.
  • We are partnering with ITS on this as part of largerauthentication project.
  • In phase one the test team will discuss roles of staff support, etc and will configure the EZproxy.
  • Phase 2 is rollout, targeted testing with faculty staff and students


  • How does this dovetail with ITS dual factor authentication?
    ANSWER:ITS wants to roll out two step authorization for VPN and hen CAS?Outlook on web is Phase 2.
  • Does that mean better cell service in bass?
    ANSWER no idea!
  • Do you have lists of test users, or are you open to suggestions?
    ANSWER we are open to suggestions/ideas for test cases. We are interested in user populations  and testing different types of resources.  Specifically let us know about resources that use exotic tech or may be problematic in other ways.
  • What does this mean, do you have to install it?
    ANSWER no, we are looking at providing EZproxy access through plugin in browser that will employ EZproxy. Such plugins exist, but we would like to start a project with ITS to improve the plugin so that the user only turns the plugin on once and then links are automatically routed through EZproxy.
  • There are ebook databases that requires individual logins, despite VPN. They say to use EZ proxy to get around this. Should I send?
    ANSWER Yes, sounds like it might be Books24x7, which is on the list to test.
  • Have you heard about EduRoam
    ANSWER will look into this

Other Information about EZproxy

It doesn’t solve ALL of our offsite access problems. Look for a fall implementation. It was pointed out by several in the audience that new people come to some schools in the middle of the summer, particularly impacts medical and CSSSI. We need to be ready for the mid-summer turnover.