Library IT and LSF Complete GFA LAS Overhaul

Since the inception of the Library Shelving Facility (LSF), staff rely on GFA‘s Library Archival System (LAS) for inventory and storage management of both local and in transit items. Staff from Library IT and the LSF, in conjunction with GFA, have successfully completed both an upgrade and migration of the LAS application. Thanks to Mike DiMassa, Gary Burcheski, and staff at LSF for their participation in the planning and testing phases of the project.

For the original project announcement see here.

Update: Service Disruption Notification

Library IT trialled a fully automated disruption notification service from December 2014 through February 2015. Shortly thereafter we asked staff to participate in a short survey to evaluate the trial and found that the majority of survey respondents indicated a desire to see the service continue as an opt-in offering.

For those that provided feedback we thank you very much for your participation and helpful comments. We are pleased to announce that the disruption notification opt-in service is now available to all. Please take a moment and join the new opt-in mailing list at the following address: http://web.library.yale.edu/lit/email-alerts

If you are a supervisor or department head interested in registering your entire group, or you would like to recommend the monitoring of other public services, please coordinate with Cindy Greenspun (cindy.greenspun@yale.edu) in Library IT.  Please route all other questions or comments to Ray Frohlich (raymond.frohlich@yale.edu).

LIbrary IT Tech Talks, April 9, 11-12 in Bass L01

Yale Library IT invites you to our April Tech Talk Lightning Round. We will give a brief five-minute update on the topics below, followed by a ten-minute question and answer period. These talks are meant to be an informal way for IT staff to share information about initiatives and projects, while giving library staff the majority of the time for their questions and feedback.  You are free to ask about any aspect of the initiative or project and not just what we elect to highlight.

The details:

Tech Talk Lightning Round

When: April 9, 11:00am to 12:00pm

Where: Bass L01

Agenda:

Request fulfillment with Aeon, Steelsen Smith

As part of the Aeon expansion we are revisiting the way that requests are made for special collections. After gathering requirements from public services and technical services staff, as well as the requirements of the Fortunoff and Kissinger projects, we will be readying to debut forms that are able to aggregate requests from multiple sources and route them to the appropriate fulfillment tool. New features will include single form multi-item requesting, enhanced restrictions, and an exciting new format.

Kissinger Discovery Project, Lakeisha Robinson and Tracy MacMath

We will discuss the efforts of Library IT to bring the Kissinger Collection into Findit via the Hydra stack. We will give a brief overview of current functionality and what is new for this implementation (the context tree, a new image viewer, authentication and access control, full-text search), and also discuss how our digital collections will be standardized in Findit.

Dashboard for LibGuides, Katie Bauer

The User Experience Group, working with Sarah Tudesco, has created a dashboard for all library subject guides. The dashboard, created using Tableau, presents a small set of key metrics from Google Analytics in a brief visual display designed to convey how people use individual subject guides. We will work with  guide owners to help them take action based on the data. We have now joined the central ITS effort to use Tableau dashboards, and over the next year will create similar dashboards for all library digital interfaces.  Katie Bauer will show the dashboard, briefly describe the metrics and actions that might affect use, and discuss next steps in the project to create other dashboards. Yale Libguides Usage Dashboard – http://j.mp/yale_libguides

Legacy Digital Collection Migration, George Ouellette

As a part of a library wide initiative, Library IT and Metadata Services and Catalog Management are collaborating to migrate digital content from a variety of legacy systems into our Hydra/Fedora/Backlight infrastructure. We will discuss the process and workflow, the current status of collection migration and our schedule for future migrations.

We look forward to seeing you next week!

Back issues of the LIT Newsletter now available in EliScholar!

Library IT recently archived all issues of the LIT newsletter for this academic year (Fall 2014 – Spring 2015) in Eli Scholar, Yale’s scholarly publishing platform.

Issues from the 2013-2014 academic year will be archived shortly. All future issues of the LIT Newsletter will be published in Eli Scholar going forward.

Visit our Eli Scholar page:

elischolar.library.yale.edu/yul_litnews/

and check out some of the other publications available in Eli Scholar:

Nota Bene

YUL Annual Report (merged with Nota Bene in 2014)

Yale Day of Data

 

Adobe Connect now available for virtual meetings

Earlier this year, Yale ITS acquired Adobe Connect, a video conferencing service. Over the fall 2014 semester, Library IT tested Adobe Connect with the equipment in several library conference rooms on campus (see blog announcements here and here).

We began this testing to ensure that library staff persons at every library location are able to maintain their meeting schedules easily, regardless of their physical location, particularly in advance of staff moving to 344 Winchester. We are pleased to announce that the testing was successful, and that Adobe Connect can be used effectively in these rooms for video conferencing.

Adobe Connect is supported centrally through Yale ITS; for help with Adobe Connect please visit this page or contact the central ITS Help Desk. 

Get started by logging in to Adobe Connect using your email address and NetId password:  http://greet.yale.edu
Detailed instructions are here.

HIGHLY RECOMMENDED: before using Adobe Connect for your virtual meeting, please do a 10-minute test of the setup in the room you are using. Contact Jenn Nolte and Reon Keller if you need help with the initial setup.

Always add 5-10 minutes for set up in advance of your virtual meeting!

Adobe Connect Features:

Audio and video

Text Chat

Screen sharing

Layouts for different meeting types, plus additional layout customization

File upload

Polling

Send invitations to a meeting in Outlook

Meeting recording (turned off by default)

Conference/meeting rooms tested:

  • Lewis Walpole
  • Sterling 315, 332, 409 and 511
  • BRBL conference rooms (check with Julie Dowe)
  • CSSSI
  • Medical
  • Divinity

Required equipment in conference rooms for Adobe Connect to work:

Video camera (most conference rooms will have this, contact Workstation Support if you don’t see this equipment)
Monitor

Microphone (built into the above; this is also available – contact Workstation Support for details)

Desktop computer

 

Please email Jenn Nolte and Reon Keller if you have any questions!

Job Opportunity: Manager, IT Infrastructure and Client Services

Title: Manager, IT Infrastructure and Client Services

STARS Requisition number: 29062BR

Position Focus:

Under the supervision of the Library Chief Technology Officer, manages and monitors the design, development, implementation, and communication of policies and practices for a sub-unit within the Library Information Technology department that supports the Yale University Library.

Responsible for maintaining a reliable and secure computing infrastructure for library staff and patrons, including network architecture, as well as identity and access management, which are strategic initiatives at both the University and Library levels. Coordinates with Yale ITS on computing infrastructure issues as needed, including serving on relevant architecture committees.

Manages Library IT Support staff. Recruits, trains, and manages a team of support technicians responsible for delivering expert, efficient, and cordial computing support to the Library’s staff, as well as some specialized patron systems.

Designs and maintains the desktop, laptop, and mobile computing environment for the Library, including hardware, OS, and productivity software suites that will be supported. Designs and supports Library audiovisual infrastructure and architecture; enhancing this infrastructure is one of the Library’s current strategic objectives. Manages a $375K+ equipment budget including a bi-annual equipment request cycle. Works on special projects as assigned by the CTO.

Library IT Client Services is a tier 1, 2, & 3 support organization focused on interacting with Library customers on a daily basis. We are the first point of contact for many IT services and our emphasis is on enhancing the productivity of our customers by providing service as reliably and efficiently as possible. Our primary objectives include providing great customer service and improving customer satisfaction.

Required Education and Experience:

• Bachelor’s Degree in related field and 5 years of experience or an equivalent combination of education and related experience.
• Demonstrated ability to manage, mentor and develop staff, including technical areas. Demonstrated exceptional customer service skills. Demonstrated ability to motivate and mobilize a team around shared goals. Demonstrated project management skills.
• Advanced skills with contemporary desktop computing technology, including Mac, Windows, and Mobile OS, hardware, and software applications.
• In-depth ability with Active Directory and its components: implementing group policy, managing computers, organizational units, users, groups, profiles, software management and deployment.
• Comprehensive, expert-level ability with desktop operating environments.
• Demonstrated ability with SQL databases and administering SQL databases.

Preferred Education, Experience and Skills:

1. Management experience in a higher education environment.
2. Demonstrated knowledge of BigFix Relevance.
3. Experience with VBScript, Visual Basic, Visual Studio, and Windows Software Development Kit.
4. Experience with Unix operating system.

Preferred Licenses or Certifications:

ITIL Foundations, Service Now, Microsoft Certifications.

Library IT to Update SML 315 with New Hardware

Library IT’s Workstation & Technology Services group has upgraded the hardware in conference room 315 in Sterling Memorial Library.

Screen Shot 2015-02-17 at 10.55.52 AM

LIT staff installed an 80 inch monitor and will install a Logitech HD Pro C920 webcam with speakers, similar to what is already in use in SML 511.

After the camera upgrade, SML 315 will be better equipped for video conferencing. The upgrade replaced the projector in the room and will be completely finished by March 1st.

The upgrade to the new monitor and computer is in the room and available for use via Jason Helms.

For questions about the upgrades to SML 315 or other conference rooms in Sterling, please contact Frederick Rodriguez or Reon Keller.

Results of the 2014 Library IT Satisfaction Survey

In Fall 2014 162 library staff members took the time to complete a survey asking them to rate the Library IT group and how it has performed on some of our major projects and services during the year.

You can see all the results (except comments) here.

The survey looks at overall perception of how Library IT performed over the year, and how well it did in specific areas such as communication, which we’ve tried to make a priority (hence this blog for example). We’ve already made some decisions based on survey results about communication. Because the LIT newsletter was judged the most popular form of communication, we are committing to repurposing blog posts in the newsletter and publishing it every two weeks via YULIB.

We also definitely saw a desire for more chances to communicate with or to LIT as well and we are working on ways to do that. We will start to hold annual Tech Talks for all major projects and services. Talks will be a half hour of background, developments and plans for changes, and then a second half hour for questions, ideas and discussion from all staff. This idea came from Enterprise Systems staff, but it seems to be such a good idea that the rest of LIT is adopting it.

There was also feedback on specific projects in the survey, and LIT staff are taking a very close look at these and thinking about places where we should make adjustments in our work. As LIT staff continue to meet and discuss the survey findings we’ll post ideas and action items with the survey results. You’ll see the first example of this with the results for the Web Migration, where we’ve started to list what we think about the results of the survey and how we want to use the results to improve our work.

Please take some time to look at the results, but also, and more importantly, continue to send us ideas and feedback so that we can make LIT work well for the library and its patrons.

LIT 2014 Satisfaction Survey

 

 

Update on Office 2013 targeted deployment at YUL

The IT Infrastructure & Client Services unit continues its work in automatically deploying Office 2013 to select Library workstations.

So far:

  • 648 machines are now on Office 2013 (24 are 64-bit installs and the rest are 32-bit)
  • 63 machines still require an upgrade

In summary, over 91% of staff systems have been successfully upgraded to Office 2013.

See posts on previous Office 2013 deployment work here and here.

Questions? Please contact Greg Blasko (gregory.blasko@yale.edu)

Spotlight on Library IT Staff: Workstation and Technology Services

Following on the staff bios for the Digital Library & Programming group and the newly reorganized Enterprise Systems & Services group, Library IT would like to turn the spotlight on the Workstation & Technology Services group.

Here is a closer look at the members of the Workstation & Technology Services group:

Greg Blasko; Manager, IT Infrastructure & Client Services

gregory.blasko@yale.edu

An employee of Yale University since 1996, I have spent a majority of my career supporting various technologies in the School of Medicine’s Keck Foundation Biotechnology Resource Laboratory. At Keck, I managed all IT operations including supervising desktop support specialists, providing server support, and designing mission critical FileMaker Pro databases used to manage all financial aspects and laboratory operations of the department. In October of 2013, I joined the Yale University Library and now manage a team of support technicians maintaining the reliability and security of a large computing infrastructure for Library staff and patrons. Some accomplishments during my first 14 months here at YUL include the adoption of ServiceNow as a ticketing system, the reduction of backup overage charges resulting in savings of over $5,600 per month, the successful migration of over 100 workstations from Windows XP to Windows 7, and the establishment of several key relationships between YUL and Central ITS. Some of my favorite off hour activities include skiing, mountain biking, playing guitar and most of all being a dad!

Reon Keller; IT Support Technician

reon.keller@yale.edu

I started working at Yale 2003 as a casual, providing remote access support including but not limited to VPN. In 2008 became a permanent employee for Technical Support. I have a strong background in desktop and mobile device support and networking. With some years under my belt, I now provide technical support throughout YUL. I deliver hands-on support and collaboration in special projects, software training, software upgrade and rollouts, to name a few things.

Frederick Rodriguez; IT Support Technician

frederick.rodriguez@yale.edu

Before coming to the Library in 2010, I worked as a researcher in the Department of Immunobiology at Yale Medical School for 7 years. The former 4 years of my work I preformed experiments and analyzed data to look at Stat-6 regulatory gene in a mouse EAE model and the proliferation-activated receptor-y agonists remodeling of human artery induced by allocative T-cells. The latter 3 years, I co-lead the implementation of a database that stored both human and mouse tissues for the Yale JDRF Center. When I joined Workstation and Technology Support unit, I was tasked with converting all of my support units and public computers to Windows 7, and managing Mac computers along with iPads for the library as a whole. I have worked on a few special projects such as Office 2007 training, upgrading AV infrastructure and scanners in public areas, managing the iPad teaching initiative pilot along with ITG, and maintaining a standard computer image both 32- and 64-bit. On my personal time I enjoy running, watching “Newsroom” and “The Big Bang Theory,” eating chocolate :-), drinking wine :-)), and reading about theoretical computation, robotics, biological science, and the latest technology.

Jerzy Grabowski; IT Support Technician, MSSA / Beinecke

jerzy.grabowski@yale.edu

As an accomplished Information Technology support professional with over 12 years of comprehensive experience in a multi-site, multi-host, networked environment, I appreciate supporting clients on both sides of the Wall Street tunnel, effectively delivering technical advice to Library personnel. I’m the newest member of the Workstation and Technology Services Staff, starting my career at Yale in January 2013 as temporary employee. Since July 2013, I have supported both Manuscripts and Archives and Beinecke Library staff. It is awesome to work for Yale University Libraries. My pastimes are tennis, skiing and fishing.