Home » Uncategorized » How to Stay on Top of Your Commercial Building Maintenance


The Yale Ledger is a student-led magazine showcasing content from around the Yale community.

If you are affiliated with the Yale student community and have an article you want to share, please email Layla Winston.

If you notice any spam or inappropriate content, please contact us so we can remove it.

How to Stay on Top of Your Commercial Building Maintenance

Commercial buildings provide a functional space for businesses to operate, and it is the responsibility of owners and facility managers to ensure that the building remains in top condition. Neglecting maintenance activities can lead to safety hazards, decreased functionality, and costly repairs or replacements. Therefore, owners and managers of commercial buildings must prioritize maintenance to keep their buildings safe and comfortable. Here are some tips on how to maintain commercial buildings effectively.

Conduct regular inspections

Conducting regular inspections is crucial for the maintenance of commercial buildings. These inspections should be carried out by professional contractors who are experienced and skilled in identifying and fixing issues in commercial buildings. Inspections should cover all areas of the building, including the roof, plumbing, electrical systems, and HVAC systems. This helps to identify issues early before they turn into major problems that may require costly repairs or replacements.

During inspections, contractors should take note of any signs of wear and tear, corrosion, leaks, or damage to equipment and systems. They should also test the functionality of safety systems such as fire alarms, smoke detectors, and sprinkler systems. The frequency of inspections may depend on the age of the building, its location, and the type of business conducted in the building. In some cases, it may be necessary to carry out inspections quarterly or even monthly, especially in buildings with high traffic.

Hire professional contractors

Hiring professional contractors is crucial for the proper maintenance of commercial buildings. Professional contractors have the necessary skills, experience, and equipment to identify and fix issues quickly and efficiently. They can also provide expert advice on how to maintain the building and avoid potential issues. Always hire contractors who have the specific expertise required for your building’s maintenance needs. For instance, if you need roofing repairs, get a contractor who is experienced in commercial roofing Atlanta.

When hiring professional contractors, it is essential to conduct thorough research to ensure that they are reputable, licensed, and insured. These credentials ensure that the contractors are qualified to carry out maintenance and repairs in commercial buildings and that you will not be liable for any damages or injuries that may occur during and after the maintenance process. Additionally, it is important to establish a good working relationship with the contractors to ensure that any issues are dealt with efficiently.

Address issues promptly

Addressing repairs and maintenance issues promptly is crucial for the proper maintenance of commercial buildings. Failure to address issues promptly may result in further damage and more costly repairs. Therefore, it is a good idea to have a system in place for reporting and addressing repairs and maintenance issues. This could involve setting up a maintenance hotline or an online chat channel for employees to report issues as they occur. When Once an issue is reported, you should prioritize it based on its importance and submit a maintenance work order.

Promptly addressing repairs and maintenance issues not only ensures that the building remains functional and safe but also improves the morale and productivity of the people who work in the building. Employees are more likely to feel valued and appreciated when their work environment is well-maintained and safe.

Ensure proper cleaning and sanitation

Proper cleaning and sanitation may seem like common sense, but they can have a huge impact on the wear and tear of your commercial building. All areas of the building including bathrooms, floors, windows, and walls, should be cleaned regularly. Regular cleaning helps to prevent the buildup of harmful bacteria, mold, and other contaminants. If your building is a restaurant or a medical facility, you should ensure that the cleaning and sanitation are in line with relevant health codes and guidelines.

In addition to regular cleaning, it is also essential to implement a sanitation program that includes disinfection of high-touch surfaces such as doorknobs, elevator buttons, and handrails. This helps to prevent the spread of germs and ensures that the building remains a safe environment for all its users.

Develop a maintenance plan

A maintenance plan outlines the maintenance tasks that need to be carried out to keep the building in top shape, as such routine cleaning, preventative maintenance, and the repair or replacement of worn-out equipment and systems. When developing the plan, the specific needs of the building such as age, location, and type of business conducted must be considered. A maintenance schedule should also be established to ensure that tasks are carried out at the appropriate times and a budget should be set aside for these tasks.

In addition to regular maintenance tasks, the maintenance plan should also include provisions for addressing unexpected repairs and emergencies. For example, a protocol should be established for dealing with power outages or floods, as these incidents can cause significant damage and lead to safety hazards. Once the maintenance plan is created, it should be communicated to all relevant parties. The plan should also be reviewed and updated regularly to ensure that it remains relevant and effective.

The maintenance of commercial buildings is crucial for the safety, functionality, and longevity of the property. Proper maintenance activities can prevent accidents, minimize the risk of costly repairs, and improve the aesthetic appeal of the building. By prioritizing the proper cleaning and maintenance of your commercial building, you can keep your tenants safe and satisfied, and ultimately protect your investment.

Leave a comment

Your email address will not be published. Required fields are marked *