Yale University participating in Digital Preservation Network (DPN) Member Content Pilot

The Digital Preservation Network (DPN) is a federation of more than 50 academic institutional members who are collaboratively developing the means to preserve the complete scholarly record for future generations. DPN has launched a Member Content Pilot program as a step toward establishing an operational, long-term preservation system shared across the academy.

The pilot is testing real-world interactions between DPN members through DPN “nodes” that ingest data from members of the Digital Preservation Network and package it for preservation storage. Three DPN nodes (Chronopolis/Duracloud, The Texas Preservation Node, and the Stanford Digital Repository) will be functioning as First Nodes. All five DPN nodes (the three named above along with APTrust and HathiTrust) will be providing replication services for the pilot data.

The higher education community has created many digital repositories to provide long-term preservation and access. DPN replicates multiple dark copies of these collections in diverse nodes to protect against the risk of catastrophic loss due to technology, organizational or natural disasters.

Participants in the DPN Member Content Pilot include Chronopolis, University of California San Diego, Dartmouth University, the DuraSpace organization, Stanford University, Texas Preservation Node and Yale University.

The pilot provides:

• A functioning preservation network capable of Services sufficient to allow First Nodes to accepting and replicating Member Pilot content and replicate it to Replicating Nodes using the developing DPN network.

• Opportunity for all participating Members and First Nodes to play out a realistic content deposit scenario and to discuss and capture the requirements and questions raised.

• A preliminary report to the DPN membership regarding results.

via Digital Preservation Network (DPN) Launches Member Content Pilot | DuraSpace.

Library IT and Yale ITS collaborate on Office 2013 targeted deployment at YUL

The IT Infrastructure & Client Services unit is working with the Endpoint Engineering group at Yale ITS to begin automatically deploying Office 2013 to select Library workstations this week.

Workstations in MSSA and at Beinecke will receive their upgrades on Tuesday and Wednesday mornings,respectively. Next Thursday November 6 , systems in Access Services will be upgraded and on Tuesday November 11, Acquisitions and Cataloging will receive the upgrade.

Over the next several weeks, we will deploy Office 2013 to additional departments and libraries. Detailed information will continue to be distributed via the YULIB mailing list.

Reon Keller has been conducting Office 2013 overview sessions throughout the summer and into the fall to prepare the YUL community for this upgrade. Reon is holding another session in the Bass classroom on Thursday October 30 at 10 am. You are encouraged to attend if you have not done so. Seating is limited so please register here:


Additionally, you can further prepare for the upgrade by viewing the lynda.com online videos available to the Yale community by visiting http://www.yale.edu/lynda and watching Office 2013 New Features. We also encourage you to check out the Office 2013 Quick Start Guides.

Avalon Media Systems

Some preliminary work has been going on in the Digital Library Programming group to investigate Avalon for use in delivering audio and video content from our Hydra repository. Avalon is an open source software package that was developed by the Hydra partners: Indiana University and Northwestern University. We are considering adopting it for some of our audio/video needs as we consider ingesting audio and video into our Hydra repository.

In the video you will see an instance of Avalon that I have running on a virtual server on my computer. To access, I am using a web browser pointing to the virtual server, the URL only works from my computer. The only customization made to the software was to include a small Yale Library logo in the upper left, otherwise the software is “out of the box” and is bundled with an open source media streaming server. The content in this test instance is delivered as part of the “trial version” of the software so that you can see how it works without investing a lot of time.

The video is just under two minutes and demonstrates browsing to a video and showing playback. I demonstrate some of the basic playback controls including full screen. I then show how the video can be embedded on other web pages for sharing the content. Lastly I demonstrate the most basic type of content restriction where I set the requirement that you must be logged into Avalon in order to view the video. I then reload the web page that I embedded the video onto to demonstrate that I am now required to login. After logging in, the video begins to playback.

The video below is best viewed in full screen, it does not require sound but if you do have speaker or headphones, you will hear the music while the video is playing. (youtube link if the video below does not work)


Sharepoint 365 Task Force meeting notes from 10/21/2014

The Sharepoint 365 Task Force, chaired by IT Infrastructure & Client Services manager Greg Blasko, met for the second time on October 21st. The task force discussed potential approaches in successfully configuring and migrating to Microsoft’s Sharepoint 365 content management and collaboration software from the existing Sharepoint sites around the Library.

Ultimately, and guided by information from Adam Sharani who spoke about the Beinecke Library’s implementation of Sharepoint as an internal, staff collaboration platform, the task force decided to begin the information gathering phase of this project this way:

1) Create and send a survey to existing Sharepoint power users in the Library.

2) Schedule drop in sessions and site visits around the Library to assess existing  functionality that will need to migrate to Sharepoint 365 (this will be led by Jenn Nolte and Cindy Greenspun).

3) Using an existing list of services and tools used by Library staff, assess what functionality currently used in Sharepoint sites can be better served by other services and tools aside from Sharepoint.

The group will meet again in  early November. Please email the task force members if you have any questions, and watch for a power user survey and drop-in sessions to be announced in the next few months!

Task Force Members:

Greg Blasko, Library IT (chair)
Kristin Bodgan, CSSSI
Jerry Anne Dickel, Tech Services
Cindy Greenspun, Access Services
Christine McCarthy, Preservation
Jenn Nolte, Library IT
Adam Sharani, Beinecke

Yale ITS to hold Tech Summit this month, Library IT to present

Join us for the inaugural Yale Technology Summit, a day-long program of conversations with Yale faculty, students, and staff working with innovative and cutting-edge technologies. The event, coordinated by Yale Information Technology Services, is free and open to all members of the Yale community.

Library and Library IT presentations at this event include:

  • Library Development for Digital Repositories: What is this Hydra Fedora stuff?
    In response to a fragmented digital collections environment developed over many years using many systems, the Yale Library has launched a project to unify digital collections within a single open source software framework using Hydra/Fedora. Michael Dula, the Library CTO, will talk about the decision to go open source with Hydra and Fedora as the underlying technologies. Topics will include Yale’s contributions to the open source Hydra community, a demonstration of initial projects, and future development plans and possibilities. 
  • Quicksearch: Universal Search at the University Library
    The Library offers several search interfaces: Orbis and MORRIS search the Library and Law Library catalogs, Articles+ for articles, journals and newspapers, and several digitized collection searches. The many search interfaces present a challenge to our patrons, who have to select the correct search depending on the material they need. The Library will combine several of these search interfaces into one unified ‘Quicksearch’, which over time will become a comprehensive search interface for the majority of Library resources. The Quicksearch poster session will highlight progress on the project so far. We will also provide laptops so Summit Participants can try the new search for themselves.

  • Humanities Data Mining in the Library
    In response to increased scholarly demand, Yale University Library is helping humanists make sense of large amounts of digital data. In this presentation, we will highlight recent projects based on Yale-digitized data, data from large commercial vendors, and data from the Library of Congress. We’ll address 1) working with digitized collections that are subject to license & copyright, 2) thinking about both explicit metadata and latent structure in large digital collections, and 3) moving beyond text to consider machine vision and computational image analysis.

  • Preservation and Access Challenges of Born-Digital Materials
    We will provide an introduction to the scope of born-digital materials at Sterling Memorial Library and the Beinecke Rare Book & Manuscript Library, and in particular will discuss the innovative ways staff at the Yale libraries are collaborating with colleagues on different initiatives, including a digital forensics lab devoted to the capture of born-digital materials, an emulation service that can provide online access to vintage computing environments via a web browser, and a vision for digital preservation to ensure that collection materials we capture today will remain usable in the future.

Watch the conversation on #YaleTechSummit2014 on Twitter!

via 2014 Tech Summit | Yale ITS